Running a business can be challenging. There are so many tasks to keep up with and it might seem that you are ‘chasing your tail’ at times. The simple answer to this is to automate and use software to help you manage simple tasks and free-up your time.
MailChimp has a list of integrations that it recommends using on your website or within your organisation to help you manage your business. Here’s a list of the programs the site recommends; they will make your life around the office a lot easier.
Do you have lots of visitors to your office? These visitors are a potential customer, and their long-term value can be greatly enhanced if you are able to capture their details as they enter your office.
Envoy is the perfect app for this purpose. The visitor registration app integrates perfectly with email marketing software, so you can capture who has arrived and when, and their contact details. You can even segregate visitors based on the reason for their visit (i.e. lead, customer, partner, etc.).
The sign-in details can be taken on an iPad or another mobile device at the entrance, and their details are automatically saved – no need to manually add them later. Then, once they’ve left, you can send them follow-up emails or another automation series to help convert the lead.
This system might even work in shops if you offer customers a chance to register.
If you attend meetings, then you need to be organised. Your time is precious, and you can’t be wasting time booking in meetings manually, or accidentally double booking yourself or a member of your team. Planyo is a reservation software app which can help with organisation and save you time.
Once a booking has been made, Planyo will sync the data to that on your marketing list. You can then have a series of automated reminders sent to you, relevant team members, and those who have arranged the meeting.
The advantage of this program is that it can automatically tell relevant people about the meeting, so they can prepare. Perhaps your reception team can be prewarned, so they have refreshments ready and have a briefing of who’s arriving – it does make a great impression.
3. Typeform by Zapier
If you want your business to be a success then you will need to collect feedback from clients, opinions from your staff, and information from your partners. This information can form the basis of your business improvement initiatives, so you can develop and improve.
Typeform is a simple application that helps you collect this information for your business. The application uses attractive looking contact forms, questionnaires, and other forms, to glean this information from your target audience.
The application can be integrated with your business’ marketing list, so you don’t have to manually collect details; it can be done automatically so you can just analyse the results.
4. Google Analytics
Do you know how to improve your business’ web performance? Track the behaviours of visitors and learn what is generating sales and what is preventing them. You can then replicate success and remove failing pages from your site to improve conversion rates.
One of the best applications for this is Google Analytics. There’s a wealth of information available for free that can tell you where, when and what a visitor is doing on your website. You can track their behaviour to see which pages a visitor views and where they exit your site.
An essential integration for any business owner with a website.
There’s a lot of potential power in these applications, and although MailChimp recommends them, it isn’t just MailChimp that these can integrate with. Many websites can integrate these apps too, and you can immediately build and improve your business’ current performance with them.
What integrations do you use with your marketing list? How much time could you save using these integrations?
Let us know in the comments below.
When business leaders look to increase profits, they often consider making more sales. While this can be necessary, it can also sometimes mean you need to hire more staff to cater for the new clients. Therefore, the returns on additional clients and work can be smaller than expected.
If your business were to take on new work and use the same resources, your profit margins would be much better. This technique relies on you increasing productivity within your office and ensuring staff are doing more work within the same amount of time.
This is often a challenge for small businesses. However, there are simple tricks you can utilise that can help you improve your office productivity. Here are five of the best productivity hacks for your office.
1. Schedule Your Daily Activities In Advance
Don’t wait until the morning to schedule your day. At the very least, you need to be scheduling and organising your day the night before, if not much further in advance. Using a to-do list, which includes the must-do tasks, is a motivator boost. When you cross off items on the list, you’ll feel great about it.
2. Track And Limit The Time You’re Spending On Tasks
Only about 17% of people can accurately estimate the passage of time. Most people think that they are spending less time on activities than they actually are. This can cause serious time management challenges. Therefore, ensure you are setting appropriate timescales for tasks and monitor the passing time carefully.
3. Don’t Multitask
This is an important one. We are used to being told how the ability to effectively multitask is an important attribute in today’s modern workplace. However, research has shown that the brain can’t effectively switch between tasks. It is best when we concentrate on one problem, or task, at a time. When we do switch tasks, we waste time that could have been put to better use.
Further research has also shown that when we are multitasking, our retention rates drop and this can have serious implications for productivity; by either having to redo work or by adding in more checks.
4. Healthy Diets, Healthy Mind
Everything you eat gets converted into glucose that fuels your body. When you run low on glucose, you’ll find it difficult to concentrate and operate effectively. However, not everything is consumed by our bodies the same way. Foods like pasta, bread and cereals provide a quick glucose boost but then end in a slump. High-fat foods, like cheeseburgers or BLTs, provide longer lasting energy but require more oxygen to digest which can make you groggy.
Try to snack continuously throughout the day, as this will prevent spikes and slumps in your productivity by maintaining a consistent glucose level in your body. Also, try to snack on foods like fruit, nuts and protein bars – these will provide the best boost to your glucose levels and productivity.
5. Be Distraction Free
You can’t eliminate distractions from your working day. There will always be the unexpected call from a salesperson, customer or the interruption from a colleague, manager or employee looking for information. However, you should try to minimise your interruptions as much as possible. Here are some suggestions:
- Don’t have your email inbox open. Emails pinging into your box are a big distraction.
- Close the office door.
- Don’t have social media notifications turned on your phone, tablet or computer.
- Keep your desk tidy – too much mess is a big distraction.
Productivity To Business Success
As you become more productive, you’ll find that you can generate more revenue without increasing hours or payment. Therefore, your profit margins increase and you can spend more time on activities that can also increase your lead generation or sales.
What productivity hacks do you have? What have you tried to do on the list above?
Let us know in the comments below.